ExcellEvent Organization

When organizing your event each single step is equally important and leading to success. This is our common mutual objective. All necessary individual steps from A – Z are entirely covered by our services.

 

Conception – basic requirement for an effective event organization

• Post event briefing
• Research and binding options
• Hotel research and request (availability, dates etc.; events for the pharmazeutical industry we check hotel in compliance with the requirements of code of conduct)
• Travel organization and travel documents
• Budget plan and detailed offer

As mentioned before all actions will concur with the requirements of the Code of Conduct. You can rely on us to deal with service providers, performers, technical staff and other partners on site.

 

Event Management – your planning in effective hands

In order to facilitate the performance you will enjoy our complete service, i.e.

• Invitation of participants and speakers
• Registration form and responder
• Lists of participants
• Confirmation letter to each participant
• Proposal of welcome gift
• If necessary, follow-up by phone
• If requested , cost accounting for participants
• Hotel reservations and VIP service for speakers

 

Congress Registration – your guests in the first row

For congresses and symposia we take care of all registration formalities and coordinate these with the respective congress secretariat. We handle the individual registration as well as group registrations. The requested data we obtain via our inscription form in order to secure that no details get lost.

All congress material will be collected by ExcellEvent and distributed to each individual client. So that the client can remain relaxed and dedicate his time completely to the congress.

 

Event Organization – each detail is important

Once the concept is established – we come to the details:

• Detailed planning and realization (including logistics, decoration, F&B, coordination with all involved business partners etc.)
• Negotiations with suppliers for best prices
• Firm booking of all services
• Distribution of meeting material, collection of congress material
• If needed, seating arrangements, menu cards etc.
• Project leader/On-site service
• Continuous progress reports on status of action
• Detailed  schedules
• Accounting

If required – we provide throughout the event an experienced project leader who will be at your disposal. For this service you will be invoiced with a fixed price per day, not depending on day of the week or duration of service. This enables you to control cost structure.

You want additional services when organizing your event? Please read more on ExcellEvent Service and place your additional requirements according to your ideas and objectives.